Anything that documents the amount of funds spent for the project
LPA signs the coversheet and sends packet to District State Aid Engineer (DSAE)
DSAE reviews, signs, and dates coversheet. Forwards packet to SALT.
SALT reviews agreement and billing documentation
Check date of authorization and encumbrance vs. date of billing
Check documentation submitted
Check type of work performed vs. project memo
Check charges, addition etc. of billing
SALT prepares request for payment form
SALT makes copies of sample bill (Word) and request for payment form to the following:
Originals to State Aid Finance
Copies to DSAE
Copies to LPA if a portion of payment is denied
SALT makes copies of all documentation submitted, including sample bill (Word) and request for
payment form
SALT forward one set to MnDOT Audit
SALT retains one set for their file
If the request is a final payment, SALT requests final audit.
Preaward audit
For contracts for PE or CE which exceed $50,000 a preaward audit must be performed prior to
the LPA signing the contract with the consultant providing services.
Send LPA preaward audit forms (PDF). LPA forwards to the prime consultant. Each subconsultant
should fill out the forms as well.
Preaward forms returned to SALT agreements engineer. They copy and forward to MnDOT
audit with information from contractors.
Audit reviews and shares recommendations with SALT agreements engineer. They will in turn share them with the LPA.
LPA and consultant modify agreement as desired and execute contracts.