Audit

Pre-Awards

The MnDOT Office of Audit conducts pre-award audits on contracts before contract execution. For the Grant Pre-Award Package refer to the Grants tab.

Pre-Award Package

If MnDOT requests a pre-award audit for a contract for more than $50,000, the consulting firm, grantee, subrecipient, railroad, or utility will need to complete a Pre-Award Package. If their subconsultants or subcontractor’s cost is more than $10,000, they will also need to complete a Pre-Award Package.

The consulting firm, grantee, subrecipient, railroad, or utility is responsible for ensuring their subconsultants or subcontractors submit all their documents for the pre-award.
The pre-award must include all the information listed below. Missing information delays the pre-award process. It is crucial to provide all pre-award information when submitting, including the subconsultants or subcontractors’ information (if it applies).

Send the Pre-Award Package to the requesting office or project manager.
If you have questions about the Pre-Award Package, please contact your project manager.

Professional/Technical Pre-Award Package

If a consultant or subconsultant has costs greater than the thresholds listed above and is not charging an overhead rate, they should submit the required documents requested in the Office of Audit Checklist: Annual Overhead Rate Analysis checklist.

If a consultant or subconsultant is charging an overhead rate they should review the information on the Rates tab.

Send the required documents to the requester in the MnDOT Consultant Services Section or other MnDOT office you are working with.

If you have questions about the required documents, please email Consultant Services at professionaltechnicalaudits.dot@state.mn.us, or the project manager if working with another MnDOT office. 

Grant Pre-Award Package

For the Grants Pre-Award Package refer to the Grants tab.

Transit Vehicle Capital Grant Pre-Award Package

For the Transit Vehicle Capital Grant Pre-Award Package refer to the Grants tab.