Grantee Guidance: Commonly used forms
Invoicing & Reporting
The most regular interaction grantees will have with MnDOT will be submitting invoices and progress reports. The purpose of invoices is to record expenses (or a lack thereof), and the purpose of progress reports is to provide status updates on the Safe Routes project.
MnDOT SRTS grants are reimbursement only. No funding will be provided directly to the grantee before expenditures are made. All expenses should be approved by MnDOT to ensure timely reimbursement through inclusion in their budget or through a budget adjustment form.
Below are examples of successful invoice and progress report documents, as well as links to relevant templates. If you have questions, please don’t hesitate to reach out to us at saferoutes.dot@state.mn.us. We are here to help!
Reporting Examples:
- Invoice packet example(cover page, support documentation summary, and supporting invoices)
- Progress Report exampleo General Invoicing Guidance
Boost grantee invoice and reporting templates
- Boost grantee - Invoice Template (Excel)
- Boost grantee - Supporting Documentation Template (Excel)
- Budget Adjustment (Excel)
- SRTS Stipend Request Form
Reporting
- Boost grantee - Monthly Progress Report - online submissions
- Boost grantee - Bike Fleet Annual Report - online submissionso For Bike Fleet grants awarded prior to 2024
Procurement forms (Boost & Coordinator Grants)
• Procurement Documentation Form - online submissions- after receiving responses from vendors, the Preferred Vendor Evaluation form is used to justify the selected vendor and sent to the SRTS project manager for approval for expenditures over $10,000. Refer to our Procurementpage for more information.
Planning Assistance invoice and reporting templates
Invoicing (for 2024-25 grants)
- Planning Assistance - Invoice Template (Excel)
- Planning Assistance - Supporting Documentation Template (Excel)
- Planning Assistance - Contract Agreement Budget Line Item Change Request (Excel)
For 2025-26 Planning grants and beyond, invoices should be sent to ptinvoices.dot@state.mn.us
Reporting
District Coordinator invoice and reporting templates
Invoicing
- District Coordinator - Invoice Template (Excel)
- District Coordinator - Supporting Documentation Template (Excel)
- District Coordinator - Contract Agreement Budget Line Item Change Request (Excel)